USING THE ARCHIVES
- Location and Hours of Operation
- Contacting the Archives
- Archival Services and Fees
- Conditions of Use for Photo Images
- What to Know if Planning a Visit
- Search the Archives Photo Database
LOCATION AND HOURS OF OPERATION
|Location:||3009 - 32nd Avenue|
Hours of Operation:
Tuesday to Friday, 10:00 a.m. to 4:30 p.m.
Limited access on Saturdays
(no archival staff on duty)
CONTACTING THE ARCHIVES
Web Site: www.vernonmuseum.ca
Phone: (250) 542-3142
NOTE: To avoid any disappointments, out-of-town researchers coming to the archives are encouraged to phone or e-mail ahead and book an appointment with the archivist.
ARCHIVAL SERVICES AND FEES
Obtaining Copies of Archival Material:
You can obtain copies of most archival material in our collections. The Vernon Museum’s archives can provide one copy of material in our holdings for research and private study when no restrictions apply. However, any further copying or use of the material (for example publication) is subject to the restrictions imposed by the Copyright Act.
Because of the unique nature of our records we do not allow researchers to do their own reproductions from original documents. Archives staff will do this copying on your behalf.
Be aware that some records may not be immediately available for your use. Access to records may be restricted for the following reasons:
- Personal Information Protection Act of British Columbia.
- Restrictions placed on a collection by the donor.
The records are too fragile or damaged to be handled or copied.
Long Distance Research Requests:
The archives will answer requests for information free of charge for the first 20 minutes of research time. A charge of $30.00 per hour will apply for time spent in excess of 20 minutes.
Requests for information will be responded to as quickly as staff time permits. Please allow 14 to 21 days response time.
Environmental Research (Professional):
Environmental Research companies will be charged a fee of $30.00 for the use of our archival resources plus any charges incurred through photocopying or image reproduction.
Encapsulation of Private Documents:
The encapsulation of documents in Mylar for the purposes of preservation can be requested. The fee for this service is .75 per united inch (length plus width).
Acid Free Tissue: 24x36 - $1.50 per sheet
Acid Free Envelopes: Letter - $1.50 each
Acid Free Envelopes: Legal - $1.75 each
Acid Free File Folders: Legal - $1.75 each
Information files (including newspapers): Self copied.
*Letter or legal size: $0.25 a copy
11 x 17: $0.50 a copy
*Students: $0..10 a copy
Copies from original documents: Staff copied.
Letter or legal size: $0.50 a copy
11 x 17: $1.00 a copy
All colour copies: Staff copied.
Letter or legal size: $1.00 a copy
11 x 17: $1.50 a copy
Copies of Photographs (high quality laser prints):
Black & white and colour photographic image reproductions from the archives’ photograph database are available at the following prices...
Up to 8.5 x 11 b&w $3.00 each
Up to 8.5 x 11 colour $5.00 each
Up to 8.5 x 11 b&w $6.00 each
Up to 8.5 x 11 colour $8.00 each
Copies of Photographs (Digital):
Images from our photograph database can be sent to you via e-mail, or copied to a disc and mailed. Images are scanned at 300 dpi in a j-peg format unless otherwise requested. Delivery: up to 1 week.
Scanned 300dpi image (j-peg format) via e-mail, memory stick or CD: $10.00 per image.
High resolution images are cost plus 50%.
For images scanned to a disc, an additional charge of $2.00 is applied plus $5.00 for shipping and handling (if applicable).
Publication and Commercial Fees:
In addition to any print, negative, or digital copying costs, a publication fee will be imposed for each image used for commercial purposes, based on the following rates…
$10.00 – Calendar, Brochure, Magazine, Website.
$20.00 – Books, Film, Video.
$50.00 – Postcards, Coffee Mugs, T-Shirts, etc.
Add 20% to print costs for interior or exterior display panels for a commercial establishment (restaurant).
One complimentary copy of any publication using images from the archives is to be donated to the archives’ reference library.
No publication fees will be imposed for non-profit agencies, other museums, schools or universities for images used for educational purposes.
Note: All photographic images are subject to the conditions laid out in the Vernon Museum and Archives Conditions for use of Photographic Images. We encourage you to read this document before ordering any images.
A minimum charge of $5.00 for shipping and handling will be applied to all requests requiring mailing. This will increase accordingly if postage charges exceed this amount.
Note: Membership in the Friends of the Greater Vernon Museum and Archives entitles you to 10% off fees for archival services plus other benefits. Go to “About Us” for information on membership.
CONDITIONS OF USE FOR PHOTO IMAGES
WHAT TO KNOW IF PLANNING A VISIT
- Be aware that personal belongings including briefcases, oversize purses, backpacks, etc. must be left with the museum’s receptionist.
- Small purses, wallets, research notes, personal computers, and personal dictation or recording machines may be taken into the research area. However, cameras, including digital cameras and video cameras, are not permitted. In special circumstances, cameras may be used to copy documents, but only if prior arrangements have been made. Please consult with the Archivist for details. For preservation reasons, the use of digital scanners is prohibited.
- Eating and drinking are prohibited in the research area. This includes chewing gum and candy. Smoking is prohibited throughout the building.
Remember: If you plan on accessing a number of records at the archives, it is advisable to book an appointment with the archivist prior to your arrival.
SEARCH THE ARCHIVES PHOTO DATABASE